TimeSuite Module - Invoicing

The invoicing system within TimeSuite manages invoicing, payment reconcilliation and provides reports on current status of all clients.

Some organisations may prefer to use their existing accounting system. TimeSuite data can be exported to other systems with minimal intervention, depending on the system it is exporting to.

Invoice and Statement Generation.

TimeSuite allows you to quickly and easily generate and send invoices and statements. These are generated in PDF format for secure storage and can be automatically emailed to the client.

TimeSuite

• Allows you to select which timesheets are to be invoiced;
• Shows either summary amounts for each cost centre or just one total amount;
• Allows you to add any additional items that may be required for the invoice;and
• Allows for any deposit paid.
• You can even generate a full breakdown of the timesheets involved as a separate document if required.

Sent invoices.

TimeSuite displays a list of invoices that have been sent including amounts, dates, payment status and links to drill down to view full details of each item right down to individual timesheets.

Payment reconcilliation.

TimeSuite can create a report showing all your clients with outstanding payments at any time.

Details shown include current payment credits, all unpaid invoices including amounts and dates plus links to allow drilldown to view all details of the invoice including all tasks and timesheets that formed part of the invoice.

From this screen, TimeSuite can easily generate a statement of account for any client. This statement can also be automatically emailed as a PDF document.